Cost Centers

Cost centers help to summarize the costs which arise in the system. The cost center can be selected for the billing of prints, scans, faxes or copies on a device with the Embedded Client (in previous versions of IQ4docs, this was realized via Projects).

For print jobs, the cost center can also be selected on the PC already by means of The Print-Job Interview Module in the IQ4docs Messenger by the user who is printing.

A cost center must be assigned to a user by means of a keyword so that the user can use the cost center (in Messenger all cost centers can also be available depending on the setting, see The Print-Job Interview Module). The keywords for cost centers can be imported for users from LDAP, see Cost Center.

Cost centers can also be supplied from a variable, for example, if an assignment by users is not possible, see, for example, The Scan Accounting Module.

The cost centers are sorted in the order in which they were created. In the selection in Messenger or on the device, the cost centers are offered in this order or the first one is set by default.

In the web administration, click Billing > Cost Centers in the menu.

Above the list view, there is a search field that allows you to search for cost centers. You can search for fragments of the cost center name.

To create a cost center, click the Create Cost Center button. The detail dialog of the cost centers appears. Provide all the details.

Field Description
Display name The name of the cost center. Users see this name when they select a cost center on the device.
Cost center Specify a short (technical) identifier for the cost center. This designation can be displayed in the report (identifier).
Keywords The keywords are used to connect the cost center with the users. All users who have the keyword that is used in the cost center can use the cost center. Only keywords that have been used by at least one user can be used here as an input aid (the keywords for cost centers can be imported for the user).