The Print Job List Module

The Print Job List module is required if the print job is to be selected by the user on the device.

The module may occur only once in the workflow.

The placement of the module is not restricted. However, different effects result depending on at which points the module is used.

The module can be connected to all modules (this can result in nonsensical workflows).

Print All module

Print: This output is selected when the user selects the print job on the device and starts printing.

Delete: The module that is to be executed if the print job is deleted on the device by the user follows here. If this connection is not set, End module is executed automatically in this case.

If a maximum runtime has been specified in the workflow (see also Delete workflow automatically), users can be notified before the storage time of a print job expires and the print job is deleted.

  • Enter the number of days under How many days before a job is deleted should a notification be sent? an.
  • The users can extend the holding of the print job by a configurable number of days. If the option Allow extension for the following number of days? is active, a link is inserted in the notification e-mail. If the user clicks it, the lifetime of the workflow is extended by the set number of days.
Field Description
Notification active Specify whether or not to send an e-mail for this event. If this setting is not available, the notification cannot be deactivated.
Type of notification The e-mails can be sent in HTML or text format. In some places a message can also be sent as a push notification with IQ4docs Messenger, see also IQ4docs Messenger. The length of push notifications may be limited depending on the operating system.
Recipient Specify one or more e-mail addresses (separated by semicolons) to which the e-mail should be sent. It is also possible to use the e-mail address stored with the user (%EMAIL%), see also Variables.

If this field is not displayed, the e-mail notification automatically uses the e-mail address of the user executing the workflow (this field is not available for push messages). When testing the connection, the e-mail address of the user currently logged in to WebAdmin is then used.
Sender Specify an e-mail address to be used as the sender of the e-mail. This is also the address that is used when the recipient of the e-mail clicks on Reply in the e-mail program. It is also possible to use the e-mail address stored with the user (%EMAIL%), see also Variables; this can be useful for some events, since the user who has encountered the problem can be contacted by e-mail.

If this field is not displayed, the e-mail notification automatically uses the e-mail address of the user executing the workflow (this field is not available for push messages). When testing the connection, the e-mail address of the user currently logged in to WebAdmin is then used.
Language Select the language in which the e-mails should be sent.
Subject Specify the desired text to be used as the e-mail subject.
Message Enter the desired message here. Depending on the type of notification, use plain text or HTML code here.

If this field is not displayed, the text will be supplied in full from the message template.

Send Test Notification sends a test message with the selected settings. For the test, the user data of the user who is currently logged in to the WebAdmin are used (if you make changes to the data of this user, you must log out and log in again in order for this data to be loaded). It might not be possible to resolve variables at this point because the workflow was not actually executed. When testing, also note the settings for the recipient and sender.

Load Defaults fills the fields for Recipient, Sender, Language and Subject with default settings - any values that may have been entered are replaced.

The print service accepts and analyses print jobs. It also checks the user rights when printing. It also sends the print data to the device. Its log file is Logs\PrintService.log.